Should you hire a Month-of Coordinator?
With wedding season among us, many brides for 2010 have done most of their planning, but may be trying to decide whether hiring a month of coordinator would be worth it. Being wedding planners, we, of course would say, “YES! Don’t hesitate! Hire a professional wedding coordinator to ensure your wedding plans are taken care of the day of so you, your friends and family can relax and enjoy!” Make sure to find the right personality match to work with you on your wedding day! Here’s an article that we posted a few months ago about the different types of coordinators that’ll be a part of your wedding day to help you decide if hiring a Month of [Day of] coordinator is right for you! Enjoy and if you have any questions- please don’t hesitate to ask!
With the title “coordinator” used so often in the wedding and event industry, it’s no surprise that the duties of these different people can get a bit confusing. We were talking about this recently with other vendors, and it is clear that people have a lot of questions about the different types of coordinators that might work with them on their wedding day. We’ll unravel these different terms for you!
Catering Coordinator: This person works for your catering company or as a manager at a venue that offers catering.
Your catering coordinator will make sure:
o your menu selections have been made
o plans for your bar and beverages has been arranged
o receive and maintain your payments for the catering
Many catering companies offer rental items such as dinnerware, linens, and glassware. Your catering coordinator may assist you in selecting those items. On the day of your wedding, the catering coordinator manages the timeline for food preparation and food service. The catering coordinator will also oversee the serving staff.
Venue Coordinator: This person is employed by the venue, and knows the inner-workings of the space. Your venue coordinator will most often do a walk-through with you and point out typical layouts for your floor plan.
Your venue coordinator will know answers to questions, such as:
o “what time can our vendors start setting up?”
o “Where are the power outlets in the building?”
o “How many chairs and tables do you have, and do you provide linens?”
o “Am I allowed to use candles?”
o “Where can vendors park for loading and unloading?”
o “When is our final payment due?”
Some venue coordinators are on-site during your wedding day for part of all of the day. Make sure you ask them what their role with be on the day of.
Church Coordinator: If you are marrying in a church, you might have a church coordinator.
Your church coordinator will:
o schedule your rehearsal time
o advise you on etiquette of that specific church as well as its rules
o run your rehearsal (for example, tell you how you should line up/walk into the church)
o refer cantors or musicians through the parish
o your church coordinator will be there on your wedding day to guide you down the aisle
Wedding Coordinator: A wedding coordinator/consultant/planner is one and the same. A wedding coordinator differs from the afore mentioned coordinators because he/she is hired directly by the bride/groom/family which means their first and foremost job description is to provide to you the services that you need to make your wedding planning experience enjoyable. He/she can not only answer questions about your venue, rentals, catering, and church customs, but can also aid you with subjects such as design, budgeting, vendor selection, timelines, and etiquette. A perk is that most wedding coordinators receive discounts with vendors that get passed on to the client as a savings, rather than marking them up and costing the client more money. This comes from the experience that a professional wedding coordinator has, as well as the extensive research and networking that he/she maintains on a regular basis to continue to learn about the vendors that are available to their clients.
Most wedding coordinators offer day-of coordination in their list of services. When hiring a Day-of Coordinator they manage the details of your wedding day for you.
This includes, but not limited to:
o preparing a timeline and ceremony processional/recessional sheet
o organizing day of information details
o communicating details between all vendors making sure they are on the same page
o running the rehearsal or assist officiant and church coordinator
o set up and clean up
o trouble-shooting any and all situations throughout the day
Many day-of coordinators offer packages that include meetings to prepare for the wedding day and more.
If you have a coordinator at your venue, church or catering company that uses the title wedding planner/ wedding coordinator/ wedding consultant please inquire about all of the different things that they plan to do for you on your wedding day, as well as throughout your planning timeframe, so you are not left disappointed on your wedding day. We are happy to answer any questions you may have. Every company is different, so some coordinators may vary from the above description.
Happy planning!
Cheers,
Mandi, Rachelle and the Champagne team
Local event:
Eco-friendly wedding event! Portland:
Monday, June 28
6:00- 8:00 pm
New Beginning Salon Spa
503-645-2950
http://www.nbsalonspa.com
